Posts Tagged ‘Payroll’

Payroll Subscription Software Offering Helps Small Businesses

September 10th, 2013

With payroll subscription, users pay a low monthly fee and don’t incur the usual initial investment costs they would when normally purchasing an automated desktop payroll solution. Sage Pastel Payroll & HR general manager, Laurica Kok, says that in a difficult economy this is a lucrative option in the form of a low monthly payment plan.

Regular statutory and legislative changes in the payroll and HR industry make it challenging for businesses to comply with the 6 major Payroll Acts. Companies can simply not afford to process their payroll by making use of a manual system or formulae driven worksheets. Manual and worksheet payroll processing can result in incorrect calculations and deductions, meaning companies can potentially face SARS penalties.

Staying abreast of regular legislative updates can be a daunting task for any business. Subscription payroll enables companies to make use of automated payroll software to confirm that payslip calculations are accurate first time round, every time.

One of the benefits of an automated payroll solution is that many vendors offer telephonic and email support services as part of their payroll offering.

With subscription, the payroll desktop solution provides users with the best of both worlds (desktop and online), by making use of frictionless automated update technology. Frictionless updates enable traditional desktop applications to seamlessly update over the internet with minimal intervention from the end-user.

Businesses no longer need to download and install updates from a website or use CD versions to manually update their software. The software now does it all for them, directly from their payroll software – as long as businesses have an active internet connection.

Another component of frictionless updates is RSS Feeds directly to the desktop payroll system. This allows your business to receive information, notifying you of legislative and tax changes as well as new system software releases so that your business can stay on the right side of the law.

Another benefit of opting for an automated software solution is that your business can experience hassle-free SARS submissions. A payroll file can be imported directly into SARS eFiling, for accurate PAYE, UIF and SDL reconciliations.

With payroll subscription, businesses can afford to automate their payroll and HR administrative tasks.


Asure Software Offers Year-end Planning Tips for Human Resources and Payroll Professionals

September 4th, 2013

In honor of National Payroll Week, Sept. 2-6, 2013, Asure Software, Inc. (NAS: ASUR) , a leading provider of workplace management software solutions, offers tips for human resources and payroll professionals to ensure that 2013 wraps up smoothly and that the new year – with any new regulations, initiatives, etc. that it may bring – launches with ease for their organizations.

“For those of us who are fortunate to collect a paycheck, we may not give much thought as to how that paycheck gets processed,” said Steven Rodriguez, Asure Software Chief Operating Officer. “In honor of National Payroll Week, Asure Software would like to recognize all of those payroll professionals who go unrecognized for making that important process happen.”

Year-end/year-begin is a known challenge that presents itself each year for human resources and payroll. Preparation and organization are critical strategies to meet the typical challenges and address any new challenges that may arise. Communication is key to success, providing the education and important news and developments needed by management and staff to properly negotiate these challenges. Asure offers the following tips for planning:

1. Start Now: Preparation is critical – the time to start year-end/year-begin planning is NOW.

2. Get Organized: Organize the elements that your organization needs to address to wrap up this year and begin next year. Create and communicate a master calendar of year-end activities; ensure requisite employee training is offered and completed; reduce year-end/year-begin issues by continual reconciliation and error correction throughout the year.

3. Communicate, communicate and communicate: The more your employees are aware of what’s ahead, the better positioned you will be for the transition into the new calendar year. Make sure all your associates who will be involved in executing, supporting and assisting in year-end/year-begin initiatives know what will be happening and when.

4. Publish a calendar: Create and publish a master planning calendar that shows key tasks, duration, critical milestones, task ownership, and contact information. This will aid the communication process.

5. Develop your checklist: In connection with the calendar, make sure you have developed and published a task checklist well in advance of year-end. As a starting point, include the following (Source: Steven M. Bragg, Payroll Best Practices, John Wiley & Sons, 2005):

Year-End Tasks

Report the amount of employee income associated with group term life insurance exceeding $50,000.
Withhold for and report on taxable fringe benefits.
Withhold for and report on third-party sick pay.
Verify that all manual paychecks cut during the year have been included in the payroll database.
See if full-year pension plan deductions exceeded the allowable limit.
Schedule a year-end bonus payroll.
Create W-2 forms.
Review holiday schedule for Thanksgiving, Christmas, New Year’s Day, Martin Luther King Day, and Presidents’ Day. Enter holiday hours where applicable.
Year-Begin Tasks

Verify the amount of unemployment tax rates and associated wage limits.
Determine whether a voluntary unemployment contribution should be made to reduce the upcoming unemployment tax rate for the new year.
Notify employees to review their W-4 forms.
Update employee withholdings based on revised W-4 forms.
Notify employees of unused flexible spending account deductions.
Verify the need for special income or deduction accumulators.
Verify the amount of standard employee deductions for the new year.
Reset pension plan deduction levels for the new year.
Purge terminated employees from the payroll database.
Verify that upcoming payroll processing dates do not fall on a weekend.
Issue a schedule of payroll processing dates for the new year to employees.
Review your document retention schedule.
6. Get educated: Proper year-end/year-begin readiness also means utilizing available resources. Commit to year-long education and training, especially the many quality webinars and classes that focus specifically on achieving successful year-end processing. A key item to be aware of is the Affordable Care Act, which redefines a “full-time” employee as someone averaging at least 30 hours of service per week.

7. Improve year-end through year-round engagement: One of the best ways to make year-end/year-begin more efficient and productive is to implement a year-round engagement philosophy. Cross-train affected employees throughout the year to gain better coverage and more resources for year-end. Continually monitor compliance changes and take proactive action to ensure the accuracy of W-2s.


Restaurant Payroll Software: Payroll Mate Updates Tax Calculator

September 2nd, 2013

Restaurant payroll software developer, Real Business Solutions, have introduced a new edition of Payroll Mate® to help restaurant owners and employers comply with the ever-changing payroll tax laws and regulations. Payroll Mate® is loved by thousands of businesses all over the country including diners, pizzerias‎, bars, cafés, bakeries, pubs, buffets, fast food restaurants and more. Payroll Mate® offers a powerful restaurant payroll tax and tip calculator, paycheck printing engine, employee direct deposit module, 1099 contractor management features and more.

Restaurant owners, tax professionals and payroll service providers can download a free trial of Payroll Mate by visiting The Payroll Mate team is available by phone, chat and email to help new users get up and running as fast as possible.

Recent updates to the tax tables include new withholding calculations for Ohio, Idaho, North Dakota and Minnesota.

It’s tough being an employer and a restaurant owner. Many legal, payroll and tax regulations to follow and comply with. Employment applications need to be filled. Detailed records need to be kept. Employees have to be paid on time. Restaurant tips and payroll taxes need to be calculated. Federal and state deposits have to be made. Payroll forms have to be filed. This is why Real Business Solutions built Payroll Mate. Payroll Mate® is everything employers need to run payroll in-house. The employee payroll system offers the features of high-end payroll accounting applications for a fraction of the price.

“Large restaurants can afford to have full time payroll management staff dedicated to paying employees, tracking tips, issuing payroll checks as well as keeping up to date with the ever-changing restaurant and business payroll tax regulations. This is almost never the case for small restaurant owners. This is why we built Payroll Mate, state-of-the-art payroll management software that is easy to use, affordable and always up to date,” says Payroll Mate product manager Nancy Walters.

Free restaurant payroll software trial available at

Payroll Mate provides a wealth of features including the ability to automatically calculate net pay, federal withholding tax, social security tax, Medicare, state and local payroll taxes. Payroll Mate also supports different types of payroll pay periods, prints checks, prepares payroll forms 941, 940, 944, W-2, W-3, California DE-9, California DE-9C, Texas C-3 , Texas C-4, New York NYS-45, Illinois 941 and Illinois UI-3/40. The system allows unlimited tax categories, pre and post-tax deductions and unlimited pay rates per employee making it very flexible and powerful.

Below is a short list of what Payroll Mate can do:

Automatically calculates federal and state payroll tax withholding.
Supports “Tips Received Directly by Employee” and “Tips Paid by Employer”.
Supports different types of pay periods including weekly, biweekly, semimonthly and monthly.
Supports customizable restaurant income, tax and deductions categories.
Exports Payroll checks to Quicken and accounting software like Microsoft Office accounting.
Can be used as QuickBooks payroll alternative with the ability to export payroll data to QuickBooks software.
Supports payroll vacation accrual and sick pay accrual.
Supports the following payroll forms: 941, 940, 944, 943, W-2, W-3, California DE-9, California DE-9C, Texas C-3 , Texas C-4, New York NYS-45, Illinois 941 and Illinois UI-3/40.
Prints IRS 1099 and 1096 forms (Great for restaurants and hospitality businesses that hire contractors).
Supports income per mile and per piece.
Exports payroll reports to Excel, CSV and PDF.
Prints on Laser and Inkjet checks.
Prints on preprinted scannable W2 forms and W3 forms.
Generates comprehensive reports including payroll journal, tax liability and deposit requirement.
Generates Direct Deposit Files.
Prints MICR checks on blank check stock.


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